Attendance Counts
Contact Information and Procedure
Tardy Policies & Hall Sweeps
Attendance Policy

Contact Information and Procedure

Sample Attendance Note Template

If a student is absent from school for any reason please contact us by either phone, email or written note within 2 school days so it can be excused. Students who are absent from school are not permitted to participate in school related extracurricular activities such as a club, or sports competitions, performances, celebrations, etc.

 Students who are 18 years of age and living at home are under the jurisdiction of the home. They are required to adhere to the same rules and processes as all other RHS students. The only exception to this if a student is legally emancipated, which requires the official court documents to be on file with the school. 

Any anticipated absence, such as college visitations, family vacations, etc, which conflict with the school calendar, must be arranged in advance by a phone call or a written note or email.

Automatic call system: If your student is absent one or more periods or late to first hour you will receive a phone call about their absence. This will happen if student is excused or unexcused. You may follow up with the attendance office with issues or concerns.

To Report an Absence

  1. Contact the Attendance Clerk by phone @ 309- 693-4442

  2. Contact the Attendance Clerk by by fax @ 309-693-4414 

  3. Parent note or email to the Attendance Clerk, Email Mrs. Kara Harris.

  4. Provide doctors note to the Attendance Clerk @ Email Mrs. Kara Harris.

The school needs to be notified of absences within two school days.  

Attendance Office Hours: 6:30 A.M to 3:00 P.M Monday thru Friday

Attendance Codes

  • Excused (E)—Per district policy, student can make up work in a reasonable amount of time for full credit.  If assignments/ make-up work are not posted in the classroom, the student and teacher should discuss work missed and the timeline for making it up.

  • School Activity (X-SA)—Since the student is serving as a representative of Richwoods High School, we do not want to make this a punitive process.  Student will coordinate with teachers to get make-up work and a timeline to turn in missing assignments for full credit.

  • Excused in Administrative Office/Excused in Counseling Office (X-DE/X-CO) — Per district policy, student can make up work in a reasonable amount of time for full credit.  If assignments/ make-up work are not posted in the classroom, the student and teacher should discuss work missed and the timeline for making it up.

  • Alternative To Suspension (I)—It will be the students’ responsibility to get assignments from individual teachers and record them on ATS contract.  Students will also have teacher sign off on contract.  

  • Unexcused (U)—Per district policy, student can make up work in a reasonable amount of time and will receive up to full credit.  If assignments/ make-up work are not posted in the classroom, the student and teacher should discuss work missed and the timeline for making it up.

  • Out of School Suspension (S)—Per district policy, student can make up work in a reasonable amount of time and will receive up to full credit.  If assignments/ make-up work are not posted in the classroom, the student and teacher should discuss work missed and the timeline for making it up.

  • Un-coded Attendance (A)—Email appropriate lane administrator and counselor:

    • If student has cut class, a “U-CT” will be recorded and 50 demerits will be issued by the appropriate administrator, and the student’s counselor will meet with the student.  Follow same procedure as unexcused absence. Write a referral for a class cut.

Assistant Principal will email the appropriate counselor when a class cut has been confirmed. Once the attendance has been recoded, follow proper procedure regarding make-up work.